Documenting Your Work to Preserve Your Legacy

Art is sustainable. Art will get donated, sold, gifted, or passed down, and will rarely end up in the trash. As art changes hands from artist to grandmother to thrift store to collector, the story of the work can become blurry. Much of the documentation behind famous works of art has been done by family members, art historians, and auction houses and sometimes speculation is the best they can offer. The meaning of the piece gets lost in translation and the artist can become forgotten.

Authoritative information around a piece of art is only as good as the documentation behind it and it needs to start with the artist. At ArtMoi we encourage artists to take control of their stories. We want artists to become the custodian of their work; they are, after all, the ones who know and understand it best. And we want to make the process as easy as possible.

Here are a couple tips to consider when documenting your artwork:


Do not put documentation off. As soon as an artwork is finished, take a photo. If you have a smartphone or tablet, use that. With ArtMoi, you can immediately upload the picture to your account and it will instantly receive its own unique ID number. From there you can add as many or as few details you would like. You can share this work with the world, or you can keep it for yourself.


There are many ways you can document your work. You might have a book you use to keep track manually, a spreadsheet, or, if you’ve been at this a long time, you might have a box of CD-ROMs or floppy disks. However you choose to document, it is important to remember how quickly technology changes and how your process of choice might become obsolete in just a few years, making it very difficult to access and work with. ArtMoi combats this problem by using cloud data storage. Your records exist outside of any tool required to display or edit that information. You can access your work on ArtMoi from any device that uses the internet — which we dare to say isn’t going anywhere anytime soon.

ArtMoi is committed to keeping artists connected to their work throughout their lifetime and beyond. Don’t leave your legacy up to guesswork. Whatever your choice of documentation tools, remember you are in control of the future of your work.